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job purpose
This role will primarily be responsible for providing oversight of the procurement function to ensure value for money on all procured items, quality service delivery and support other functions within the Company to achieve the goals effectively and efficiently. The Job Holder will be expected to execute and deliver excellence in planning and implementing strategies to achieve agreed corporate procurement plan targets, ensure that all procurement processes and procedures are in line with the Company’s policy, international standards and best practices.
Key Responsibilities / Duties / Tasks
I. Managerial / Supervisory Responsibilities
- Influence outcomes through development and implementation of clear strategic goals, departmental policies and procedures and provision of guidance to direct reports and monitoring their performance (KPIs) to ensure each of their functional roles are effectively coordinated.
- Formulate and implement procurement strategies, policy and procedures.
- Plan for all procurement and disposal of items managed in line with the budgets.
- Ensure that all procurements are processed within budget lines and advise users on unbudgeted and exceeded budgets items.
- Proactively build, develop and maintain valuable relationships with key stakeholders and vendors.
- Provide procurement reports including market surveys information to managerial staff while recommending further courses of action to minimize procurement risks.
- Oversee a large and diverse team, lead and motivate to ensure effective employee engagement and consistent performance against set targets.
II. Operational Responsibilities / Tasks
- Manage strategically the Procurement function to ensure achievement of financial operations, set goals and objectives, and design a framework for these to be met.
- Develop and implement annual procurement budget.
- Implement and manage procurement software module (ERP) used by the Company.
- Consolidating procurement items ensuring that delivery is done as per the users’ needs.
- Monitor the market and vendor bases for emerging services and trends for potential opportunities and advise management accordingly.
- Implement in all Company procurements the decisions of the Tender Evaluation Committee and provide professional advice to the Chief Executive Officer on all evaluation reports.
- Communicate to suppliers on awards, regrets and any other communication necessary in execution of tenders.
- Coordinate between the business units and suppliers and the Evaluation Committee to ensure that user requirements are met.
- Guide the user department on the preparation of proposals (RFPs, RFQs and TORs) and specifications.
- Manage the tendering process including; developing RFPs, advertising, receiving and opening RFPs etc., and ensure that RFPs are evaluated in accordance with approved set out specifications and requirements.
- Monitor delivery and quality of goods, works and services by suppliers.
- Conduct supplier evaluation and effect necessary actions based on contract terms and conditions.
- Undertake astute procurement management and controls by ensuring all departments comply with approved departmental procurement plans and/or expenditure in line with approved corporate business plans.
- Supervise the Procurement department staff, training and capacity building and performance reviews and evaluations.
Job Dimensions:
I. Financial Responsibility:
- Commercially savvy with sound procurement acumen and the ability to support the overall strategic growth of the business.
- Trustworthy with a great sense of responsibility aimed at safeguarding Company’s
- procured goods and services. Responsible for tracking receipts and issuances of stores both internal and external that may affect the Company’s financial operations/standing.
II. Responsibility for Physical Assets
- Develop and maintain Company’s Stores and warehouse in liaison with the HR Department.
- Develop, implement and maintain the Procurement Module on the ERP system
III. Decision Making / Job Influence
- Promote and adhere to WEVAS’ core values and ensure compliance with organizational
- financial policies and procedures.
- Extensive understanding of procurement trends both within the company and general market patterns.
- Have exceptional time management skills and capability to work well under pressure especially in adverse situations such urgent and unforeseen procurement demand.
IV. Working Conditions:
- Work predominantly in a factory set up and milling environment.
- Adaptable and foresight to handle unexpected situations (farmer complaints, weather conditions, delayed cane deliveries, etc.)
- Ability and willingness to make frequent field market surveys trips as demanded by work exigencies.
Job Competencies (Knowledge, Experience and Attributes / Skills).
I. Academic Qualifications:
- Hold a tertiary/degree qualification in Procurement or Supply Chain Management, or Business Management or a related field from a recognized University.
- A master’s degree in Procurement/Supply Chain Management will be an added advantage.
II. Professional Qualifications / Membership to professional bodies
- Diploma in procurement or supply chain management
- Membership to a Professional body (KISM/CIPS).
III. Previous relevant work experience required.
At least three (3) years’ post qualification experience in Procurement/Supply Chain Management role a medium or large size organization with at least two (2) years at management level.
Functional Skills:
- Strong leadership skills to foster teamwork; develop and motivate staff, ability to provide direction, guidance, momentum and vision in order to achieve the Company’s objectives.
- Demonstrated business acumen – able to create strategy and actions that impact business success.
- Strong interpersonal and communication skills and ability to liaise with a range of stakeholders on a daily basis.
- Contract negotiations, procurement management skills and ability to influence others.
- A solid understanding of procurement and supply chain principles
- Proficient user of procurement software (ERP).
- Ability to lead, influence and drive change initiatives in support of business strategies.
Behavioral Competencies/Attributes:
- An analytical mind, pprofessionalism and integrity.
- Ability to be forward thinking and use technology and other modern tools to drive decision making and implementation.
- Demonstrate day-to-day cultural sensitivity when interacting with employees, customers and external stakeholders alike.
- Ability to work professionally in a fast-paced diverse work environment.
- Flexible and able to operate a six (6) full day working week.
- A keen eye for detail and desire to probe further into data.
- Ability to stick to time constraints.
- Risk awareness and focus – demonstrate understanding of risk management practices, standards and regulatory requirements.
Note: This Job Profile will be updated regularly in line with strategic business directions undertaken by Management and the revision communicated to the Job Holder.
Download and fill in the above Bio-data form the upload it in the application section.